In the past couple of years we’ve seen the rise of different computer monitoring software solutions. A report from 2018 even discovered that 94% of organizations deploy some kind of monitoring, while in 2017 this number was 42%!

The industry is developing at a fast pace, and software features are ranging from simple time tracking, all the way to security options that can save you from insider and outsider threats. Since there are so many employee monitoring software solutions, you just need to stop and ask yourself why such practice became popular in the first place.

Well, there are several reasons why tracking and monitoring software is so insanely popular, and we’ve selected three main reasons to explore:

• Data Protection and Safety
• Workload Optimization
• Ensuring Productivity in Remote Teams

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Data Protection and Safety

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Out of those 94% organizations that use some kind of employee monitoring, 93% are monitoring access to sensitive data. And it’s no wonder, given that a portion of survey participants agreed that insider attacks have become more frequent. Even though most of those “attacks” are unintentional, as a business owner or a manager you shouldn’t take any chances.

It’s expected that you’re worried about employees accessing or sharing confidential business information with someone. Such leaks could cost a lot of money, and the consequences are unpredictable.

No one thinks they’re going to be a victim of a breach, whether it’s insider or outsider threat… Until they become one. Which is why you need to secure yourself on time.

• Limit access to sensitive files. There’s no need for your designing team to have accounts data access.
• Install workplace computer monitoring software to all computers in the company to keep track of everyone’s activities.
• Keep employees informed about data policies, breaches and organize trainings which will help them have a better understanding of the best data protection practices.

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Workload Optimization

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Installing office computer monitors helps with process optimization, and companies that use are able to map out every step of the process and improve time-consuming, mundane tasks. What is more, by monitoring employees’ work managers can see which workers might require more training.

Monitoring data helps provide a better insight into which employees are faster than others, so when you have an urgent task, you can allocate it to those workers who handle tasks more quickly. Also, you always have an overview of how busy your employees are, thus you won’t be piling up work to those who already have enough on their plate.

Additionally, the data collected during monitoring helps establish typical behavioral patterns for each worker, which can later help determine atypical performance.

Ensuring Productivity in Remote Teams

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Globalization and technology advancements made it possible for companies to hire talent anywhere in the world. We’re living in a world where more companies are hiring workers from other countries.

Besides being a cost effective solution, remote hiring provides employers with access to a bigger candidate pool. Actually, that is the main reason organizations are going remotely.

However, talent doesn’t equal productivity, and managers need to make sure they’re not wasting time and money on unproductive workers.

To avoid such mishaps, managers are employing remote work monitoring software to track app and website usage, as well as time their employees spent on certain projects.

Wrap Up

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These three factors show why the use of employee monitoring software has increased within the past couple of years. When you think about it, it really makes sense to monitor employee computer use (as long as you’re doing it in an ethical way). There’s no doubt that the benefits outweigh the cost in this case.

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