Productivity Software for Hybrid Workplaces
Insightful is purpose-built for hybrid workforces that want to boost the productivity of office-based teams and remote employees.
Boost Workplace Efficiency and Productivity
- Increases employee engagement
- Identifies overstaffed or understaffed teams
- Prevents employee burnout with workload distribution
- Remote, hybrid and in-office analytics
Make Hybrid Work Simple and Effective
Team split between remote work and the office? Insightful helps you easily manage them like they’re all in one place. Boost productivity, precisely track time and manage projects more effectively.
Pinpoint Accurate Data Across Multiple Locations & Devices
Consistently capture deep behavioral data and insights, whether your employees work remotely, in the office, or switch between both.
Analyze Productivity In & Out of the Office
Segment your vital productivity insights for in-office and remote employees to clearly understand when, where and how your team does their best work.
Automated Time Tracking for Hybrid Teams
Keep everyone on the same schedule, get projects done more efficiently and better manage your hybrid team’s time on tasks and projects.
Drive Productivity in Your Hybrid Workplace
With Insightful, productivity can always be the priority, regardless of location. Effectively measure, analyze and support productivity across your office-based team and remote workers.
- View and analyze productivity based on working location to see where employees work best so you can build an optimal hybrid work model.
- Productivity tracking and labelling automatically capture individual and team productivity levels and trends across your hybrid workforce.
- Auto-generate in-depth, cross-location productivity reports or run raw data through your BI tools to pinpoint areas for improvement.
Automatically Track Time from Anywhere
Capture, analyze and make the most of your team’s time with automated time tracking. Elevate project management, gain proof of work, enhance resource management and more.
- Automatically track time on tasks and projects to get work done more efficiently and hit every deadline – in or out of the office.
- Simplify time and attendance with activity-based clock ins and outs that reveal when and what office-based and remote workers are working on.
- The lightweight Insightful time tracker captures time and activities whether your employees work remotely or in the office – or switch between both.
Simplifying Office-Based & Remote Employee Monitoring
Better understand how your hybrid team works. Real-time data lets you see what employees are working on, monitor workloads, and ensure your team has the support they need.
- Activity tracking and customizable screenshots provide a complete picture of what your hybrid workforce is working on each day, for how long, and when.
- Real-time monitoring gives you instant insights about what your remote workforce or in-office employees are working on at any given moment.
- Get a detailed breakdown of app and website usage to see which tools your employees need to do their job, and set permissions based on individual roles.
Build Better Workflows to Improve Efficiency
Run a more efficient hybrid team. Keep workflows running smoothly, ensure employees have necessary support and set a productivity baseline that inspires success.
- Use deep productivity insights to set a baseline for success, benchmark performance and model winning behaviors in your hybrid workplace.
- Breakdown projects into easily assignable tasks, then track progress to identify and breakdown bottlenecks by building better processes.
- Gain a clear view of time spent on tasks and projects to identify unbalanced workloads, extra training requirements or the need for additional resources.
Try Insightful for Free Today
A Lightweight, Flexible Agent Built for Hybrid Work
The Insightful agent installs with zero fuss on personal and company devices. Seamlessly capture and aggregate data from your hybrid team, while always respecting privacy.
Enterprise-Grade Security In and Out of the Office
Secure your hybrid workforce data with multi-layered security, multi-certificate compliance and encrypted data.
In the Cloud
Secure, industry-leading cloud-based solution built on Google Cloud infrastructure.
On Premise
Experience the security and flexibility of storing data on-premise on your private network.
Insightful Seamlessly Integrates with Your Technology Ecosystem
With over 50 integrations available on the Insightful platform, connecting with your team's top tools is just a click away.
Our 5800+ Clients Have a Habit of Saying Nice Things About Us
Excellent Customer Service
"Customer service is excellent! How onboarding is handled shows how much Insightful cares about their customers and service.
Insightful accurately tracks time and productivity, with settings tailored to customer needs like customized productivity labels for teams."
Detailed Productivity Insights
"Insightful is designed to keep critical operations in check and on time, helping you focus on the growth of your business.
It helps you analyze project costs and optimize employee performance with behavioral insights. You can add multiple tasks with a timer for each task."
Great App for Remote Employee Time Tracking
"Automated time tracking is great and was tailored to our needs. Remote employee monitoring is also great, I use it to see what apps and websites our teams use.
Overall, it was the only monitoring software we tested that was simple to install and easy to use."
An Essential Tool for Managing Today's Digital Workforce
"Insightful has revoutionized our ability to efficiently work remotely and manage staff while supervisors are out of office.
It shows us how teams are using software assetsmand has enabled us to re-evaluate usage and license management of costly software."
Insightful: A Boon for Tracking Remote Work
"Insightful simplifies time tracking for remote teams with a user-friendly interface where work hours can be logged effortlessly.
You can customize features and adapt the platform to your unique needs and work environment. Its an ideal choice for teams of any size or industry."
Superb Productivity Monitoring
"Insightful helps our organization establish transparency of work across team members, team leads & management.
We feel the expanding team is more manageable now in a work-from-home / remote mode.
And it’s a nice way to create an accountable ecosystem at work."
Great Product!!
"Insightful has helped our company determine which employees are more productive with their time than others.
Insightful also assists managers with creating productivity benchmarks based on usage analytics.
I love the simplicity of navigating the system."
Truly Insightful Data
"Insightful's user-friendly UI made the software easy to set up, roll out throughout the entire organization, and bring teams online.
The live dashboard and hourly screenshot function is great and the ability to choose productivity models to best determine team success is outstanding."
Great Experience with Insightful
"We have a really great experience with Insightful. It has solved problems like tardiness, time waste, over breaks, and more. I love how you can see what apps employees use and how much time they spend on them.
As an outsourcing company, the ability to monitor employees is one of our selling points to clients."
Excellent Customer Service
"Customer service is excellent! How onboarding is handled shows how much Insightful cares about their customers and service.
Insightful accurately tracks time and productivity, with settings tailored to customer needs like customized productivity labels for teams."
Built for the Hybrid Workforce of Today and Tomorrow
Hybrid work offers the best of both worlds. The flexibility of remote work and the interconnectedness of the office. But, without the right tools, hybrid teams can become disconnected and fragmented.
With powerful data insights and analytics, Insightful productivity software keeps your employees and data connected. Whether your employees are working remotely, in the office, or come and go between both, Insightful always makes it feel like they are all under the one roof.
Better Manage Your Hybrid Team With Insightful
Everything You Need to Know About Computer Activity Monitoring
User activity monitoring is much more than plain tracking of your employees’ daily activities. It has many benefits that can accelerate your business by elevating performance -- and we’ll explore exactly how in this section.
01: What is User Activity Monitoring Software?
Similar to employee monitoring tools, activity tracking software is used by organizations that want to improve their team’s performance on many different levels. The software lets managers track the daily activities of their employees, giving them information about how they spend their working hours.
It also helps you reveal overall and individual productivity in your organization, while also providing you with actionable information about how to improve it. Additionally, you can see user activities in real time and historically, enabling you to accurately track the progress of each of your teams in concrete terms.
A PC activity monitor like Insightful lets you track your employees in an efficient way, while making sure their privacy isn’t compromised. Primarily, it saves time and shows you how your company’s resources are used, but also helps you prevent potentially harmful activities like insider threats and data breaches.
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02: How Does Activity Tracking Software Work?
An effective activity tracker is made out of two parts:
1. An application that is installed on your employees’ computers, known as an “agent”; and
2. A dashboard that managers and administrators can access via browser.
The agent on your workers’ computers collects the data and sends it to the dashboard, where you can review it on individual, team or organizational level. The software can also be used to create data-rich reports based on the precise information and insights you’re interested in.
To help you best understand how activity monitor software works, let’s now focus on the key features it has.
[fs-toc-omit]Apps and Websites Usage
This feature allows you to see which apps and websites your employees are using throughout their work day, as well as how much time they’re spending on each of them.
[fs-toc-omit]Screenshots
Employee screen monitoring software with screenshots provides a snapshot of what your employees are working on at any moment.
Based on your preferences, this feature can be turned on or off and customized to scheduled time intervals for when screenshots will be taken. Some software also allows you to turn off screenshots for specific apps and websites.
[fs-toc-omit]Activities Tracking
With this feature, you can see how much time they’ve spent actively working on their computers, as opposed to idle and manual time entries. Tracked activity is comprehensively displayed via computer activity logs for everyone on your team.
[fs-toc-omit]Productivity Tracking
Based on labels (productive, unproductive and neutral) that you assign to each app and website, employee computer monitoring software will automatically calculate the productivity levels of your employees and teams.
[fs-toc-omit]Reports
Autogenerated, data-rich reports include employees’ attendance, productivity information, and information about time spent on projects and tasks. Reports can be instantly downloaded, or you can create a schedule to have them automatically emailed to you on a regular basis.
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03: How to Monitor Computer Activity?
There are several types of tools you can use to monitor employees’ computer activity. Besides user activity monitoring software, you may also turn to employee monitoring software, or time & attendance tracking software.
There are also software options that are more focused on security, like insider threat prevention or data loss prevention tools.
All of these tools track employee computer activity in a different way. Their features, while similar in some ways, track different activities and will give you disparate reports. This is why you should consider what data you need most to improve your business before you decide on one type of software.
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04: The Benefits of User Activity Monitoring
[fs-toc-omit]What Employee Activity Monitoring Software Can do For Your Team
The benefits of user activity monitoring software are numerous. And they compound over time. That is, the longer you use the software the greater the impact it has on your team’s performance. Let’s take a look at the competitive advantages companies gain when using user activity software.
[fs-toc-omit]A More Productive Workforce
Whichever type of employee activity and productivity tracking software you choose, you’ll be able to use it to increase productivity in your organization. It does this by helping you find and remove bottlenecks in your projects and processes. Additionally, it can help minimize distractions, leaving your employees more focused than ever before.
[fs-toc-omit]Save Time and Resources
While, like any software, implementing user activities monitoring software involves an investment, it will soon pay for itself by saving you time and resources.
By discovering and eliminating workflow bottlenecks, your workforce will become more efficient, saving you hours of valuable time. Further, companies lose a lot of money due to “time theft” and employees spending time on private matters during working hours. Computer activity tracker minimizes this wasted time, easing the heavy financial costs it causes companies.
[fs-toc-omit]What Employee Activity Monitoring Software Can do For Your Team
It’s not uncommon for some employees to initially be skeptical or displeased by the idea of having their activities tracked during working hours. However, by explaining the benefits to them, any skepticism can be countered to get their buy in. So, let’s go over the key benefits employee activity monitoring software brings to your employees.
[fs-toc-omit]An Optimized Workload
Daily activity log software typically has in-built project management functionality, or can be easily integrated into your existing systems.
Each time you start a new project you can clearly see how busy your team is, no matter how large or distributed they are. This level of oversight allows you to better assign employees to projects based on workload, without having to interrupt their current work.
Employees appreciate this feature as it helps them stay busy, but not overworked.
[fs-toc-omit]Recognition and Rewards
It’s no secret people enjoy being recognized for their work, development, and contributions to company success. Once you grasp how to monitor employees’ computer activity, you’re able to recognise all the exceptional work for your employees.
If you don’t have a rewards system within your organization, you should definitely consider creating one and rewarding those employees who’ve made the most progress, based on results or over a certain time period.
When you use software to monitor PC activity you can easily discover standout workers who deserve bigger bonuses or incentives; or those who need additional training in order to become better at what they do.
[fs-toc-omit]A More Transparent Workplace
All employees appreciate transparency. They want to know exactly how the company is doing, where it’s headed, and how it will get there. They also need to know how what they’re doing contributes to the company’s overall success.
Employees’ activity monitoring tools enable you to share collected data in an easy way. Not only does this breed transparency and trust, it keeps everyone informed about company progress.
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05: The (Minor) Disadvantages of User Activity Monitoring Software
There’s no denying that business activity monitoring software brings many benefits to employees and employers alike. However, there are still some drawbacks you should pay attention to.
[fs-toc-omit]Trust and Privacy Issues
It’s not a secret that if you monitor computer activity there is the potential to cause stress and burnout among your employees. This is due to the perceived trust and privacy issues that can occur when you use monitor PC activity software.
If you introduce monitoring software without explaining to your team why you’re doing it, which data you’ll collect, and who will see it, you’re leaving a lot to their imagination.
Unfortunately, the first instinct is to think “Our boss doesn’t trust us.” You need to tackle this issue from the get-go by taking the time to explain, as well as answer any questions, your employees might have about computer activity logging. In short, clear communication is vital.
Your workers may also worry about their privacy, which is why you need to limit monitoring only to the apps and websites used for business, and only use it during working hours.
[fs-toc-omit]Micromanagement
How to monitor employee computer without micromanaging them? Quite easily actually. Don’t nitpick on every single thing they do, and stop looking at individual data for every minute of every day. Instead, look at aggregated data on a weekly basis, and if you notice that someone’s productivity is spiraling down, only then dig into their individual data and have an open conversation about it.
Be careful not to micromanage. If you go around alerting people each time they open up the news instead of work emails, you’ll likely create an unhappy and stressed workforce.
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06:Legal Issues to Consider
Activity monitoring software, especially those that track internet activity, is accompanied by important legal and ethical considerations. Therefore, to ensure that you’re implementing and using the software by the book, we strongly recommend that you consult legal experts in your country of operation.
Depending on the country, the law typically requires you to notify employees about any monitoring practices you’re using. In some parts of the world, you’re even required to get their written consent and notify them at least two weeks in advance, as well as other stringent requirements.
Additionally, you must not forget about GDPR (General Data Protection Regulation) and other legislations that cover data protection and privacy.
In some cases, you should consult with employee or labour law experts, in other cases your better choice might be data protection professionals.
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07:Choosing the Best Activity Monitor
There’s an abundance of solutions that can help you to monitor users’ internet activity, or more broadly monitor their computer activities. So, it’s no wonder that choosing the best activity monitor can feel like an overwhelming task.
To help simplify your task, here are our favorite tips to help you select a solution that will be the best for you.
[fs-toc-omit]Define Your Goals
Everything starts with a goal. Think about why you want to use this type of solution and what it will help you achieve in the short- and long-term. For example, do you need software to monitor remote employees?
Any of the following goals are good, but take your time to tailor them to your needs
- Adding additional security to your company’s data
- Improving the productivity and efficiency of your employees
- Optimizing projects and expenses
[fs-toc-omit]Test the Software
With your goals clearly in mind, it will be easier to create a shortlist of solutions that fit your needs. And once you have that, you can start testing.
Check for lags, bugs or any shortcomings the internet activity tracker has during your testing process. No solution will be perfect, but you shouldn’t overlook any red flags. Test the software’s speed, storage space, and take note of the type of data it can collect.
Use the full duration of free trials that providers offer, pay attention to the ease of use, and include your employees in the process to get their input.
[fs-toc-omit]Think About Resources
It’s easy to find the cheapest solution and call it a day. But the fact that it’s the cheapest doesn’t mean that it’s going to be simple to use or install. Not to mention its effectiveness.
When selecting a solution, think about the complexity of the solution on the user’s side. Are your employees having trouble navigating the agent? Do managers complain about the time and effort it takes to navigate the dashboard?
Usability is a critical part of your choice. You may need to pay a bit more for a smooth, user-optimized solution, but considering the time it will save you it’s a justified expense.
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08:Wrapping Up
Having read this handy guide, you’re now a lot more in the know about user activity monitoring software than you were a few minutes ago. But, safe to say, there’s still a lot to get your head around. Good thing for you, we’re experts in the space!
If you really want to learn more about how to monitor employees’ computer use and how to monitor online activity, sign up for a free trial and we’ll guide you through the entire process, answering any questions along the way.
