Even though modern technology has allowed us to do more work in less time, the cost of it can take out a huge chunk of any company's budget. If companies want to save money, they need to ask themselves if the money they are spending on licensing certain software is justifiable. Are all of the tools you are paying worth it? Do you even use all the tools you are paying to their full potential?

Companies are losing significant amounts of money every year for unused technology in the workplace and yet, many are constantly bringing in new tools and software to optimize the way their employees work. While the idea of having a multitude of tools that help your employees be more productive is great, you need to factor in all the costs that come with so many software.

If you want your company to remain profitable, throwing money at expensive software needs to stop. But how do you know which software to cut? You need to balance between keeping the costs of your IT down while at the same time not compromising on the conformity of your employees, as well as the quality and security of the work they do.

That’s where software for tracking employees like Insightful comes in. With our employee monitoring software, you will be able to better manage licences of software your employees are using and save money. Stick around to find out how.

Determining Which Software Your Employees Are Using Is Worth the Cost

Our employee monitoring software allows you to see how much time each of your employees is spending on websites and in apps. The primary function of this is to monitor whether or not your employees are productive.

However, if you look at employee monitoring from a different angle, you can use the data about time spent in certain apps to better contextualize the app's usage. The contextualization of app usage happens in three levels.

Simply looking at how much time each employee spends in a certain software is the first level. By using our software for tracking employees, you can see the total time each employee spends using each software. While it may seem logical that you should first stop paying for software that gets used the least amount of time, actually figuring out whether less time equals a less useful app takes some time.

Our employee monitoring software can help you do just that. With Insightful, you can label all apps and software as productive, unproductive, or neutral, which will distinctively tell you if your employees are productively spending their time at work . You will also be able to gain insights into how the time spent in certain apps impacts the work of other employees and teams, allowing you to find exactly which software helps your employees have the most efficient workflows. Figuring out the true value of software is the third level.

Optimizing Future Software Costs and Getting the Most Value

For the future's sake, you need to create an operational baseline that determines how long your employees should use certain software for it to be profitable. You can do that with the help of our software for tracking employees. 

Insightful provides you with many types of reports including the number of hours a certain software or group of software was used by certain employees, teams, or the entire company. You can then use that data to better understand how that software helps meet your baseline.

If you are planning to keep on using certain software, you need to make sure that you are using it to create the most value both for the company and the end-customers, or clients. The data Insightful provides can also be used to identify if it makes sense to pay for multiple licenses for the same software if only certain teams or employees are using that particular software.

Since our software for tracking employees tracks all activities in real-time, you will be able to determine how long it takes to complete a specific task using certain software and identify the top performers and use their workflows to help your other employees get on their level.

Conclusion

If you are concerned about whether or not you are spending too much money on different software, consider Insightful. Our software for tracking employees can help you contextualize which software your employees are using and how it fits in their workflow. 

By knowing how your employees are using any software, you will be able to reduce costs, get more value, and be more efficient in the way you work.